• Posted25 January 2026
  • Type Full Time
  • Position Retail Finance Administrator
  • Salary Available on request

Russells is one of the leading dealerships for Agricultural, Professional Groundcare, Construction and Arboriculture machinery in the UK.

Due to continued growth, we are seeking a Retail Finance Administrator to join the team, this role can be undertaken from any Russells depot.

The Retail Finance Administrator provides essential financial and administrative support to the retail finance function. The role ensures accurate processing of sales, invoices, payments, and reconciliations, while supporting budgeting, reporting, and compliance across retail operations. This position plays a key role in maintaining financial accuracy and supporting Russells financial performance.

The role will also play a key role in supporting the use of multiple finance funders to ensure customers are offered appropriate, competitive finance options while maximising commission income and overall value for the business, in line with FCA requirements and company policies.

Key Responsibilities

Financial Administration:

  • Process daily, weekly, and monthly retail sales data
  • Reconcile point-of-sale (POS) systems within Russells accounting software (IBCOS)
  • Manage invoices, credit notes, and purchase orders
  • Maintain accurate financial records and documentation

Reporting & Analysis:

  • Prepare routine financial sales reports for management
  • Identify discrepancies and support resolution

Goals and Targets:

  • Target based role
  • Achieve an agreed threshold of finance income
  • Targets and objectives to be reviewed on annually

Retail Operations Support:

  • Liaise with sales representatives regarding sales, and discrepancies
  • Support promotional, discount, and refund tracking
  • Assist with inventory and stock reconciliation processes

Finance Funder Management & Optimisation:

  • Work with multiple retail finance funders to support the placement of customer finance agreements
  • Ensure finance options offered provide fair value to customers while optimising commission and income for the business
  • Compare funder rates, terms, and commission structures to support best-outcome decisions
  • Accurately process and reconcile finance commissions received from funders
  • Monitor funder performance, commission levels, and trends, escalating issues or opportunities where identified
  • Support the finance and sales teams in understanding funder products, processes, and changes

Compliance & Controls:

  • Ensure adherence to company financial policies and procedures
  • Ensure accurate and timely FCA reporting
  • Support audits by providing accurate documentation and reports
  • Maintain data accuracy and confidentiality
  • Ensure finance arrangements are compliant with Financial Conduct Authority (FCA) requirements, including fair value and customer outcomes
  • Maintain clear audit trails to evidence appropriate funder selection and commission transparency

Administrative Duties

  • Maintain finance databases and filing systems
  • Respond to internal and external finance-related queries
  • Support the finance team with ad-hoc administrative tasks

Skills & Competencies:

  • Strong numerical and analytical skills
  • High attention to detail and accuracy
  • Good organisational and time management skills
  • Strong communication and interpersonal skills
  • Ability to work independently and as part of a team

Knowledge & Experience:

  • Previous experience in a finance, accounts, or retail administration role
  • Experience working with multiple retail finance funders or credit providers
  • Understanding of retail financial processes (sales, margins, stock, POS)
  • Proficiency in Microsoft Excel and finance / accounting software
  • Experience with POS systems is an advantage
  • Awareness of FCA Consumer Duty principles and fair value requirements
  • Understanding of commission structures and regulated retail finance environments

Qualifications:

  • A-levels or equivalent (required)

Working Conditions:

  • Occasional extended hours during peak retail periods

Benefits to working for Russells include:

  • Competitive renumeration package
  • Enrolment into the NEST pension scheme
  • Company mobile phone and laptop
  • Company uniform is provided
  • Life assurance scheme
  • Structured programme of development

If you would be interested and would like to find out more then please contact: careers@russells.uk.com or upload your cv on the link on the page.